** Member of NIGP (National Institute of Governmental Purchasing)
Dy. Jonie Fletschinger
DFC Christina Hilby
Our purchasing division is available Monday - Friday from 8 a.m. to 4:30 p.m. (Central Standard Time) For current bids please call our office during normal business hours. Our fax number is 985-726-7736.
The Purchasing Division is here to manage your tax dollars wisely. We provide the necessary tool to maintain a more effective and efficient Sheriff's Department. We help to establish uniform accepted ways of doing business that meet the highest ethical and professional standards. While touring this page you will have the opportunity, as a citizens of the parish and as vendors to learn all aspects of our purchasing department. As you tour this page you will learn: what materials we purchase, how to do business with our office, vendor information, how the Sheriff's Office buys, bonding and sureties and obtain a Vendor Information Form. (Adobe Acrobat Format)
How to do business with the St. Tammany Parish Sheriff's Office:
If your company is interested in becoming a vendor for the Sheriff's Office, we recommend that your first priority is to determine if there is a match between what your company provides and what the Sheriff's Office buys. We encourage you to follow the guidelines that are designed to help you understand how to become a potential vendor and provide general information on how the Sheriff's Office buys.
What the St. Tammany Parish Office Buys:
Each division of the Sheriff's Department has specific needs that are unique to their operation. The following is a list of Divisions along with a general description of some of their purchasing needs:
|LAW ENFORCEMENT||SPECIAL OPERATIONS||ADMINISTRATIVE|
-Public Safety Equipment
-Uniforms ( Badges, emblems, etc.)
-Boat Engine Parts/Repairs
-Animal Control Supplies
|-Standard Office Supplies|
|FLEET MAINTENANCE||COMM./RADIO MAINTENANCE||INFORMATION SYSTEMS|
-Fuel & Oil
-New & Used Vehicles
-Monitoring/Tracking systems & services
|-Computers (Laptop & Desktop)|
|BUILDING MAINTENANCE: ||CORRECTIONAL FACILITY:||CRIME LAB:|
-Electrical Services & Supplies
-Heating & Air Conditioning
-Plumbing Equipment, Supplies &
-Maintenance Equipment, Supplies, Services
|-Athletic & Recreational Supplies|
-Drug Testing Equipment
-Toiletries & Sanitary Supplies
-Cleaning Supplies & Equipment
-Cameras & Film
-Gloves & Face Masks
-Hazardous & Non-Hazardous waste supplies
On the St. Tammany Parish Sheriff's Office Buys:
The techniques and procedures vary with the size and type or procurement, but all of the Sheriff's Office procurement procedures are designed to produce maximum competition.
For Materials, Supplies and Equipment:
- If the procurement is under $10,000, the purchasing division may request price quotes
for the lowest price.
- If the procurement is estimated to be valued between $10,000 - $29,999, the purchasing division must request quotes from at least three vendors by telephone and/or written request.
- If the procurement is estimated to be valued at $30,000 or more the purchasing division must solicit sealed bids or proposals. The solicitation will include special bid package forms that the bidder must complete, sign and submit with the bid. The solicitation will also specify the address where the sealed bid is to be submitted and the deadline (i.e., the date and time) by which the bid must be submitted.
Bonding and Sureties:
There may be some instances where the bid bonds, payment bonds or performance bonds are required by statute or policy. The Sheriff's Office is committed to using bonds only when specifically justified. The solicitation will indicate when a bond is required.
Key Points to Remember:
1). Your company must be competitive.
2). Read the solicitation for bid carefully.
3). If the solicitation is unclear or other complications arise, contact the purchasing division as soon as possible.
4). Please do not invest considerable time and money to present a product in the hope of making the sale. The purchase will be made by competitive bid. Extensive marketing tools do not guarantee the purchase.